Company
Fugro West

Location
Ventura, California, USA

Department
Administrative

Responsibilities

• Receive incoming calls, in a pleasant and professional manner, by transferring them to the appropriate party or taking a message when the party is not available.
• Keep whereabouts of staff updated on sign-out board.
  
• Keep internal and external telephone lists updated and distribute as needed.
  
• Greets visitors in a manner that gives a favorable impression of the company.
  
• Organize and maintain project files to assure easy access of information.
  
• Sort and distribute incoming mail. Meter outgoing mail, and package and mail shipments.
  
• Distribute incoming faxes to the appropriate staff and send outgoing faxes.
  
• Order and maintain office supplies.
  
• Keep all common office areas orderly and replace supplies as needed.
  
• Arrange for luncheons and assist with special office events.
  
• Familiarize new employees with office procedures, and assist with setting up their offices.
  
• Obtain insurance certificates for projects as assigned.
  
• Assist branch offices with special requests as needed.
  
• Reproduction of documents and assisting professional staff with projects as needed.
  
• Perform various clerical functions as needed, such as making travel arrangements, running errands, coordinating with vendors, etc.
  
• Other related duties as assigned.
  

Requirements

• High school diploma or equivalent
  
• Minimum 2 years experience in a clerical position (with A/E firm preferred)
  
• Use of the MS suite of software
  
• Excellent phone skills
  
• Knowledge of the MS suite of software and ability to learn new software quickly
  
• Keyboard speed of a minimum of 40 words per minute
  
• Good communication skills, including grammar
  
• Highly organized and able to work with deadlines
  
• Individual must present a professional demeanor, and have the strong ability to act with discretion
  
• Possession of a valid California Driver’s license
  
• Work well independently and with others.
  
• Normal office conditions with extended periods working at computer. Some bending and lifting of up to 30 pounds.
  
• Applicants must complete a pre-employment physical and drug screen.
  
• Possession of a valid California Driver's license and an acceptable driving record.
  

Benefits
Full benefits package including life, medical, and dental insurance. 401k plan.

Fugro West, Inc. is an equal opportunity employer. M/F/V/D

Contact
Fugro West, Inc.
Attn: Human Resources
4820 McGrath Street Ste. 100
Ventura, CA 93003-7778
Fax: 805 650-7010
Email: fwjobs@fugro.com

Date Posted
5/6/05